2015 Annual Meeting of Shareholders

The 2015 Doyon, Limited annual meeting of shareholders will take place Friday, March 20 at the Westmark Fairbanks Hotel, located at 813 Noble St. in Fairbanks, Alaska. The doors will open at 8 a.m. and the meeting will begin at 9 a.m. The theme of the meeting will be “Our Culture. Our Values. Our Vision.”

Board Election

At the meeting, shareholders will elect four directors to serve three-year terms on the Doyon board. The current directors whose terms expire at the March 2015 annual meeting include Walter “Wally” Carlo, Jennifer Fate, Michael Fleagle and Christopher Simon. For more information on the board candidates, view the candidate matrix included in the packet mailed to shareholders on January 27.

Annual Report/Proxy Mailings

Important information on the 2015 annual meeting was mailed to voting Doyon shareholders on January 27. Shareholders who have not received their packets should contact the shareholder records department at 459-2040 (in Fairbanks), 1-888-478-4755 (toll-free) or records@doyon.com.

Each individual voting Doyon shareholder should have received a packet, which included the 2014 annual report, proxy statement, comment card and proxy card. A candidate matrix featuring the 2015 board candidates was included to help shareholders learn more about the candidates. A blank proxy card can be obtained here.

Proxy Deadlines

The proxy and eProxy early bird deadline was Friday, February 20 at 5 p.m. Alaska Standard Time. Shareholders who returned their proxies via mail, fax or online using the eProxy system before the early bird deadline were eligible for cash prizes totaling $12,000. Shareholders who voted online via eProxy had even more chances to win; Doyon awarded 10 $100 prizes to shareholders who voted online using the eProxy system by the early bird deadline of February 20.

The final deadline for all proxies or eProxies to be received by election tabulators Cook & Haugeberg is on or before Tuesday, March 17 at 5 p.m. Alaska Daylight Time. Doyon encourages all voting shareholders to submit their proxy or eProxy by the deadline in order to be eligible for annual meeting cash prize drawings and to help Doyon reach quorum, which is required to hold an annual meeting of shareholders. View a video of Doyon President and CEO Aaron Schutt discussing the importance of voting.

Vote Online with eProxy

Shareholders are encouraged to vote to fill the four open director seats online via eProxy. The eProxy website is now accessible at https://eproxy.doyon.com. Instructions were detailed in the proxy statement, which was included in the January 27 mailing, or view a short video on how to vote your eProxy. To assist shareholders needing online access, computers will be available during business hours at the Doyon, Limited offices in Fairbanks and Anchorage through March 17.

Cash Prizes

Shareholders who submit their proxies or eProxies by the appropriate deadline will be eligible for annual meeting door prizes. To be eligible for door prizes, Cook & Haugeberg must receive shareholders’ paper proxy or eProxy on or before Tuesday, March 17 at 5 p.m. Alaska Daylight Time OR shareholders must register to vote at the annual meeting. A drawing will be held Friday, March 20 at the annual meeting. Shareholders need not be present to win.

Annual meeting prizes:
1 - $3,000 prize
1 - $2,000 prize
1 - $1,000 prize
4 - $500 prizes

Shareholders who submitted their paper proxies or eProxies on or before the early bird deadline of Friday, February 20 at 5 p.m. Alaska Standard Time were eligible for early bird prizes in addition to the annual meeting prizes.

Early bird prizes:
1 - $2,500 prize
2 - $1,500 prizes
3 - $1,000 prizes
4 - $500 prizes
6 - $250 prizes

Shareholders who voted online using eProxy by the early bird deadline were also eligible to win one of 10 $100 early bird eProxy prizes.

Registration

Voting registration is required. Registration options include:

  • Pre-registration on Thursday, March 19 from 10 a.m. – 3 p.m. at the Doyon, Limited Chiefs Court, 1 Doyon Place, Fairbanks
  • Day-of-meeting registration on Friday, March 20 from 8 – 11 a.m. at the Westmark Fairbanks Hotel

Challenge Day

Shareholders may, in accordance with the rules of election, review submitted proxies and file challenges with the inspector of elections on Thursday, March 19 from 10 a.m. – 3 p.m. in the Doyon, Limited Chiefs Court located at 1 Doyon Place in Fairbanks.

Kids’ Voting

Kids’ voting was established to introduce young shareholders to the Doyon election process; it is open to Doyon shareholders ages 5 to 17. This year, kids’ voting will take place at the annual meeting from 8 – 11 a.m. An announcement of the results will be made at the same time of the regular election results. The location of kids’ voting will be posted at the annual meeting.

Answers to Election FAQs

To assist shareholders in better understanding the election process, Doyon has developed a “frequently asked questions” page at www.doyon.com/shareholders/election_faq.aspx.

Craft Tables

Reservations for craft/vendor tables at the annual meeting are being taken by Vanessa Mountain, facilities administrative assistant, at 459-2100 (in Fairbanks), 1-888-478-4755 (toll-free) or mountainv@doyon.com. Please note that these tables are free to shareholders and reserved on a first-come, first-served basis.

Shareholder Comments and Questions

Doyon welcomes comments and questions from shareholders year-round. Shareholders are encouraged to submit comments and questions online via the Doyon website, or return the comment card inserted in the proxy statement that was mailed to shareholders on January 27.

Annual Meeting Webcast

For those who cannot attend the annual meeting in Fairbanks, a live webcast link will be made accessible on the day of the meeting at www.doyon.com. The password to access the live webcast will be included in the February shareholder newsletter.

Award Announcements

At the 2015 annual meeting, the Shareholder of the Year Awards will be presented. In addition, the recipients of the 2015 Daaga’ Awards will also be announced at the meeting.

More Information

For more information on:

  • Address changes, the eProxy system or proxy card, please contact Doyon’s shareholder records department at 459-2040 (in Fairbanks), 1-888-478-4755 (toll-free) or records@doyon.com.
  • eProxy PINs, please call election tabulators Cook & Haugeberg at 456-7708 (in Fairbanks) or 1-877-456-7708 (toll-free).
  • Legal questions, please contact Doyon’s legal department at 459-2177 (in Fairbanks), 1-888-478-4755 (toll-free) or legal@doyon.com.
  • General annual meeting information, visit www.doyon.com or follow Doyon on Facebook, Twitter and LinkedIn.