2017 Annual Meeting Information
The 2017 Doyon, Limited annual meeting of shareholders will take place Friday, March 17, 2017, at the Westmark Fairbanks Hotel at 813 Noble St. in Fairbanks, Alaska. The theme of the 2017 annual meeting will be “A Dynamic Force.” The doors will open at 8 a.m. and the meeting will begin at 9 a.m.
At the meeting, shareholders will elect five directors to serve three-year terms on the Doyon board. Current directors whose terms expire at the March 2017 annual meeting include Georgianna Lincoln, Esther McCarty, Victor Nicholas, Pollack “PJ” Simon, Jr. and Orie G. Williams.
For more information on the board candidates, see the profiles included in this issue’s “Meet the 2017 Board Candidates” article or view the proxy statement and candidate matrix included in the packet mailed to each shareholder household on January 24.
Proxies and Proxyholders
Doyon will no longer release the number of proxies proxyholders are assigned. This means the number of votes for any candidate will not be known by anyone, including Doyon management, until final results are presented at the annual meeting.
Annual Meeting Webcast
For those who cannot attend the annual meeting in Fairbanks, a live webcast link will be made accessible on the day of the meeting at www.doyon.com. The password to access the live webcast is DynamicForce17. Shareholders in Anchorage may view the webcast of the annual meeting from the Doyon boardroom at 11500 C St.
Annual Report/Proxy Mailings
Important information on the 2017 annual meeting was mailed to voting Doyon shareholders on January 24. Shareholders who have not received their packets should contact the shareholder records department at 459-2040 (in Fairbanks), 1-888-478-4755 (toll-free) or email@example.com.
Eligible Doyon voting shareholders should have received two mailings: one “householded” with the 2016 annual report and 2017 proxy statement, and another to eligible voting shareholders with individual proxy cards, candidate matrix and comment card. Householding means shareholders residing at the same address will receive only one copy of the annual report and proxy statement unless Doyon was notified that individual copies were preferred. As a reminder, please share the annual report and proxy statement with other members of your household.
Change to Proxy Statement Requirements
In the 2017 proxy statement, incumbents and previous Doyon board members have an additional requirement by the State of Alaska to have all Doyon board experience included with their profiles.
Early Bird Deadline
The proxy and eProxy early bird deadline is Friday, February 17, 2017, at 5 p.m. Alaska Standard Time. Doyon encourages all voting shareholders to submit their proxy or eProxy by the early bird deadline in order to be eligible for all of the cash prize drawings and to help Doyon reach quorum, which is required to hold an annual meeting of shareholders.
Shareholders who return their proxies via mail, fax or online using the eProxy system before the early bird deadline will be eligible for cash prizes. A total of $12,000 in early bird prizes will be awarded. Shareholders who vote online via eProxy have even more chances to win. Doyon will award 10 $100 prizes to shareholders who vote online using the eProxy system by the early bird deadline of February 17.
The final deadline for all proxies or eProxies to be received by election tabulators Cook & Haugeberg is Tuesday, March 14 at 5 p.m. Alaska Daylight Time.
Vote Online with eProxy
Shareholders are encouraged to vote to fill the five open director seats online via eProxy. The eProxy website is now open and accessible at https://eproxy.doyon.com. Visit the Doyon website at www.doyon.com or the Doyon YouTube channel to view the eProxy instructional video. Instructions were also included in the proxy statement, which was part of the January 24 householded mailing.
To assist shareholders needing online access, computers will be available during business hours at the Doyon, Limited offices in Fairbanks and Anchorage through March 14. In addition, for those eligible voting shareholders with smart phones, the eProxy site is now mobile friendly.
Shareholders who submit their proxies or eProxies by the appropriate deadline will be eligible for annual meeting prizes. To be eligible for annual meeting prizes, Cook & Haugeberg must receive shareholders’ paper proxy or eProxy on or before Tuesday, March 14 at 5 p.m. Alaska Daylight Time OR shareholders must register to vote at the annual meeting. A drawing will be held Friday, March 17 at the annual meeting. Shareholders need not be present to win.
Annual meeting prizes:
1 – $3,000
1 – $2,000
1 – $1,000
4 – $500
Shareholders who submit their paper proxies or eProxies on or before the early bird deadline of Friday, February 17 at 5 p.m. Alaska Standard Time will be eligible for $13,000 in early bird prizes in addition to the annual meeting prizes.
Early bird prizes:
1 – $2,500
2 – $1,500
3 – $1,000
4 – $500
6 – $250
Shareholders who vote online using eProxy by the early bird deadline will also be eligible to win one of 10 $100 early bird eProxy prizes.
Voting registration is required. Registration options include:
- Pre-registration on Thursday, March 16 from 10 a.m. – 3 p.m. at the Doyon, Limited Chiefs Court, 1 Doyon Place, Fairbanks
- Day-of-meeting registration on Friday, March 17 from 8 – 11 a.m. at the Westmark Fairbanks Hotel
Challenges to Proxies
Shareholders may, in accordance with the rules of election, review submitted proxies and file challenges with the inspector of elections on Friday, March 17, 2017, between the hours of 8 and 11 a.m. at the Westmark Fairbanks Hotel.
Kids’ voting was established to introduce young shareholders to the Doyon election process; it is open to Doyon shareholders ages 5 to 17. This year, kids’ voting will take place at the annual meeting from 8 – 11 a.m. An announcement of the results will be made at the same time as the regular election results. The location of kids’ voting will be posted at the annual meeting.
Answers to Election FAQs
To assist shareholders in better understanding the election process, Doyon has developed a “frequently asked questions” page on its website. For more information on these topics, please visit doyon.com/boardelection.
Reservations for craft/vendor tables at the annual meeting are being taken by Shannon Hosken, facilities administrative assistant, at 459-2100 (in Fairbanks), 1-888-478-4755 (toll-free) or firstname.lastname@example.org. Please note that these tables are free to shareholders and reserved on a first-come, first-served basis.
Shareholder Comments and Questions
Doyon welcomes comments and questions from shareholders year-round. Shareholders are encouraged to email comments and questions to email@example.com, or return the comment card that was included in the mailing to individual voting shareholders on January 24.
For more information on:
- Address changes, the eProxy system or proxy card, please contact Doyon’s shareholder records department at 459-2040 (in Fairbanks), 1-888-478-4755 (toll-free) or firstname.lastname@example.org.
- eProxy PINs, please call election tabulators Cook & Haugeberg at 456-7708 (in Fairbanks) or 1-877-456-7708 (toll-free).
- Legal questions, please contact Doyon’s legal department at 459-2177 (in Fairbanks), 1-888-478-4755 (toll-free) or email@example.com.
- General annual meeting information, visit doyon.com or follow Doyon on Facebook, Twitter, LinkedIn or Instagram.