2018 Annual Meeting Information
The 2018 Doyon, Limited annual meeting of shareholders will take place Friday, March 16, 2018, at the Westmark Fairbanks Hotel at 813 Noble St. in Fairbanks, Alaska. The theme of the 2018 annual meeting is “Transformation.” The doors to the meeting will open at 8 a.m. and the meeting will begin at 9 a.m.
Please note: The annual meeting attendee bags are limited to one per person and are first-come, first-served.
Attend the Meeting via Webcast
The annual meeting will be webcasted for shareholders wishing to participate remotely. A live webcast link will be made available the day of the meeting at www.doyon.com. The password to access the live webcast is 031618Transformation.
Annual Report and Proxy Delivery
On January 23, 2018, Doyon will mail two separate 2018 annual meeting material packets to voting shareholders who did not opt-in to electronic delivery. The first mailing, including the annual report and proxy statement, will be sent to each shareholder household (unless a shareholder has opted out of householding). The second mailing will be to individual voting shareholders and will include the 2018 proxy card, postage-paid return envelope, candidate matrix and comment card.
Shareholders who opted in to electronic delivery will receive a verification email on January 17 to ensure Doyon has the correct information on file. An email with annual report and proxy information and voting instructions will be sent on January 24. Shareholders who signed up for electronic delivery, but do not receive a verification email, should check their SPAM or junk email folders before contacting Doyon communications at email@example.com.
Shareholders who have signed up for electronic delivery will receive emailed annual meeting materials. The eProxy portal will open for online voting on January 24. (Please note that the December shareholder newsletter incorrectly stated that online voting would be available starting January 23. The eProxy portal will actually be open January 24.)
At the meeting, shareholders will elect four directors to serve three-year terms on the Doyon board. Current directors whose terms expire at the March 2018 annual meeting are Walter “Wally” Carlo, Jennifer Fate, Christopher Simon and Erica Frankson.
Early Bird Deadline
The proxy and eProxy early bird deadline is Friday, February 16, 2018, at 5 p.m. AKST. Shareholders are encouraged to submit their eProxies by the early bird deadline in order to eligible for ALL of the cash prize drawings, including the early bird eProxy prizes. Shareholders who submit a paper proxy by mail by the early bird deadline will be eligible for all cash prize drawings except for the early bird eProxy prizes.
Voting by Proxy and eProxy
Shareholders are encouraged to vote online via eProxy by the early bird deadline, February 16, 2018, at 5 p.m. AKST, in order to ensure timely receipt of their proxy and to be eligible for ALL cash prize drawings. Shareholders who are voting by mail should mail their proxy as soon as possible to avoid any mailing delays.
For instructions on how to vote by proxy or eProxy, visit www.doyon.com/boardelection to view video instructions.
Reservations for craft/vendor tables at the annual meeting are being taken by Doyon Facilities at 459-2100 (in Fairbanks), 1-888-478-4755 (toll-free) or firstname.lastname@example.org. Please note that the craft tables are free to shareholders and are reserved on a first-come, first-served basis.
Shareholder Comments and Questions
Doyon welcomes comments and questions from shareholders throughout the year. Shareholders are encouraged to submit comments and questions by completing the form located at www.doyon.com/comments, sending a direct email to email@example.com, or returning the comment card that was included in the proxy card mailing.
Shareholders are strongly encouraged to update their mailing address to ensure receipt of annual meeting materials.