Annual Report and Proxy Materials
On January 26, Doyon shareholders who did not opt-in to electronic delivery of annual meeting materials were mailed one copy of the annual report and proxy statement per household. Each individual voting shareholder was also mailed a separate proxy card, postage-paid return envelope, comment card, and candidate matrix. Doyon shareholders who opted in to receive annual meeting materials electronically should have received an email on January 27 with instructions on how to view the annual report, proxy statement, and candidate matrix, and how to vote online via eProxy. This email included a link to the Annual Meeting webpage.
There were a number of shareholders who opted-in for electronic delivery of annual meeting materials, but whose email address was not valid or there were delivery issues. These shareholders were mailed a hard-copy annual meeting materials to ensure their receipt of this important information. Shareholders who wish to update or verify their email address should contact the Shareholder Record Department at 907-459-2040, 1-888-478-4755, or email@example.com.
Shareholders who received annual meeting materials in the mail can still access the eProxy website and vote online by eProxy at eproxy.doyon.com. Shareholders who did not opt-in to electronic delivery and who did not receive annual meeting materials in the mail should contact the Shareholder Records Department. Please note that some shareholders may receive mailed materials later than others due to the USPS delivery system.
For more information, contact the Doyon Communications Department at 907-459-2000, 1-888-478-4755, or firstname.lastname@example.org.
Voting and Soliciting Proxies
Doyon’s proxy mailing was sent out on January 26, 2021, and electronic proxies went live on January 27. Doyon is encouraging shareholders to be aware of the State of Alaska rules around proxy solicitation.
The Division of Banking and Securities Division has long maintained that it considers social media posts to be covered by the proxy regulations. For more information, visit Information for Shareholders of ANCSA Corporations. https://www.commerce.alaska.gov/web/cbpl/Corporations/ANCSAInformation.aspx
Information about Doyon board candidates is included in Doyon’s proxy statement, which is sent out to shareholders and is filed with the Division. Board candidates need to file separate proxy statements if the candidates have independent expenses or if they coordinate campaigns with other candidates.
Shareholders who are not candidates will need to file a proxy statement if they are soliciting proxies. Under the Alaska proxy regulations, soliciting proxy includes communication that would, under the circumstances, reasonably result in obtaining, withholding, or revoking a proxy. An example is if a shareholder posts a proxy solicitation on Facebook asking other shareholders to vote for a particular candidate. For more information, visit Alaska Administration Code 08.365(14) at www.legis.state.ak.us. Information can be filed with the Alaska Division of Banking and Securities.
Comments to Doyon
As a shareholder, your comments and questions are important to Doyon. All feedback is compiled and forwarded to the board of directors, senior management, and the appropriate department.
Please note that concerns pertaining to human resource issues are confidential and cannot be addressed via the comment card.
There are several ways to submit a question and/or comment to Doyon, Limited.