Must-Have Information for the 2019 Annual Meeting
The 2019 Doyon, Limited annual meeting of shareholders will take place Friday, March 15, 2019, at the Westmark Fairbanks Hotel at 813 Noble St. in Fairbanks, Alaska. The theme of the 2019 annual meeting is “Remember the Past. Inspire the Future.” The doors to the meeting will open at 8 a.m. and the meeting will begin at 9 a.m. Please note: The annual meeting attendee bags are limited to one per person and are first-come, first-served.
Attend the Meeting via Webcast
The annual meeting will be webcasted for shareholders wishing to participate remotely. A live webcast link will be made available the day of the meeting at www.doyon.com. The password to access the live webcast is AM2019!.
Annual Report and Proxy Delivery
On January 22, 2019, Doyon mailed two separate 2019 annual meeting material packets to voting shareholders who did not opt-in to electronic delivery. The first mailing, including the annual report and proxy statement, was sent to each shareholder household (unless a shareholder has opted out of householding). The second mailing was sent to individual voting shareholders and included the 2019 proxy card, postage-paid return envelope, candidate matrix and comment card.
Shareholders who signed up for electronic delivery were sent an email with annual report and proxy information and voting instructions on January 23. Shareholders who signed up for electronic delivery, but did not receive the January 23 email should check their spam or junk email folders before contacting Doyon communications at email@example.com.
Shareholders who wish to receive future annual meeting materials electronically can opt-in by completing the form on the Doyon website, www.doyon.com.
At the meeting, shareholders will elect four directors to serve three-year terms on the Doyon board. Current directors whose terms expire at the March 2019 annual meeting are Jerry Isaac, Brian Ridley, Sonta Hamilton Roach and Miranda Wright.
Early Bird Deadline
The proxy and eProxy early bird deadline is Friday, February 15, 2019, at 5 p.m. AKST. Shareholders are encouraged to submit their eProxies by the early bird deadline in order to be eligible for ALL of the cash prize drawings, including the early bird eProxy prizes. Shareholders who submit a paper proxy by mail by the early bird deadline will be eligible for all cash prize drawings except for the early bird eProxy prizes. Early bird and annual meeting prizes total $21,000.
Voting by Proxy and eProxy
The eProxy portal will open for online voting on January 23 at 8 a.m. AKST. Shareholders are encouraged to vote online via eProxy by the early bird deadline, February 15, 2019, at 5 p.m. AKST, in order to ensure timely receipt of their proxy and to be eligible for ALL cash prize drawings.
Shareholders voting by mail should return their proxy as soon as possible to avoid any mailing delays.
For instructions on how to vote by proxy or eProxy, visit www.doyon.com/annualmeeting.
Reservations for craft/vendor tables at the annual meeting are being taken by Doyon Facilities at 459-2100 (in Fairbanks), 1-888-478-4755 (toll-free) or firstname.lastname@example.org. Please note that the craft tables are free to shareholders and are reserved on a first-come, first-served basis.
Shareholder Comments and Questions
Doyon welcomes comments and questions from shareholders throughout the year. Shareholders are encouraged to submit comments and questions by completing the form located at www.doyon.com/comments, sending an email to email@example.com, or returning the comment card that was included in the proxy card mailing.
Shareholders are strongly encouraged to update their mailing address to ensure receipt of annual meeting materials and other Doyon communications. To submit an address update, contact shareholder records at 1-888-478-4755 (toll-free), 459-2040 (in Fairbanks) or firstname.lastname@example.org.