2022 annual meeting of shareholders
The Annual Meeting of Shareholders will be held on Friday, March 18, 2022, at the Westmark Hotel at 813 Noble St. in Fairbanks, Alaska.
How do I receive my
Annual Meeting materials?
The Doyon annual report and proxy materials will be mailed to all voting shareholders in January, unless shareholders opt-in for electronic delivery. Those who opt-in will receive their materials electronically, via the email address provided to the Doyon Records Department. This email will include all Annual Meeting materials, as well as the link and instructions for online voting via the eProxy site.
Annual Meeting Webcast
The webcast will be available on March 18, 2022.
PROXY & ePROXY
Our shareholders live all over Alaska and the rest of the world. For many of you, traveling to the Annual Meeting is out of the question. Proxy voting ensures every shareholder voice is heard — even from thousands of miles away.
The eProxy system allows you to vote for board directors and ensures that we follow our bylaws, which require over 50 percent of our voting shares to be present for a valid annual meeting and for the election of our board.
When you give your proxy or eProxy to the Doyon proxy committee or to a voting Doyon shareholder who attends the annual meeting, your votes will be cast exactly as you wish. Voting typically starts 60 days before the annual meeting in mid-January, and closes in mid-March.
Proxy and eproxy voting
Frequently asked questions
Many Doyon shareholders cannot attend the annual meeting in person; therefore Doyon uses a proxy system. Doyon’s bylaws require that more than 50 percent of voting shares must be present to have a valid annual meeting in order to elect a board of directors. Shareholders can give their proxy to the Doyon proxy committee or to a voting Doyon shareholder who will be present at the annual meeting. Votes will be cast as directed on the proxy. Less than 3% of our 20,000+ shareholders show up in person at the annual meeting. To reach a quorum most shareholders are represented by proxies. The use of proxies is not unique to Doyon. It is a business practice used throughout the corporate world where a business is owned by shareholders.
When the proxy committee receives undirected votes, as part of the election rules the votes MUST be distributed evenly to all the candidates who are running for the open board seats.
Doyon’s Board of Directors felt that a candidate matrix would be an easier, at-a-glance way to see and compare each candidates’ background. In 2011, the candidate matrix was added to the annual meeting and proxy information sent to shareholders.
Doyon no longer uses a board-recommended slate of candidates. At its August 2010 meeting, the board of directors voted to discontinue its use.
Doyon, Limited’s articles of incorporation require rural representation on the board of directors. Rural shareholders are defined in the articles of incorporation as those shareholders residing within the Tanana Chiefs Conference region but outside the Fairbanks North Star Borough. The minimum number of board seats that must be held by shareholders who reside in the rural area is determined by a formula contained in the articles of incorporation. Currently, rural directors must hold 20 percent of the 13 board positions or a minimum of three seats. At the 2022 Annual Meeting, at least two rural seats are required to be elected because continuing directors hold one of the three required rural seats. However, Doyon’s board can have a higher number of rural directors.
Doyon is required by Alaska law to make shareholder names and addresses available to candidates for the Doyon board of directors. However, the information is released with proper safeguards. Doyon only releases the information to approved third-party vendors who print and mail or email candidate messages. Third-party vendors sign a confidentiality agreement that only allows use of shareholder names and addresses for proxy solicitation messages sent on behalf of a candidate. Shareholder names, addresses and email addresses are not released directly to candidates, or to anyone else. Doyon takes the confidentiality of shareholder information very seriously, and will continue its efforts to safeguard shareholder information.
We want you to have the information you need to make informed decisions, so we’re committed to providing you with accurate and timely details about the annual meeting, election process and board candidates. You can find advance information on the annual meeting and board election in Doyon’s newsletters, annual report and proxy mailings, as well as in Doyon’s e-newsletter, on this website and Facebook page, Twitter and Instagram pages. Doyon is always seeking ways to improve communications with shareholders.
Doyon’s Board of Director election serves to give new leaders a voice in the Boardroom. Through proxy voting, our shareholders determine who represents them each year.
- The Doyon, Limited Board will have four seats up for election at the March 2022 annual meeting.
- Each director’s seat is for a term of three years.
- Current directors whose terms expire at the March 2022 Annual Meeting are Betty Huntington, Jerry Isaac, Sonta Hamilton Roach, and Miranda Wright.
- The rural requirement calls for the election of two rural directors this year.
Have questions surrounding Doyon’s Board election process and how to apply? Contact 1-888-478-4755 ext. 2177.
Understanding Rural Representation on the Doyon Board of Directors
The Doyon articles of incorporation contain a formula that determines the number of board seats that must be held by a rural director.
Rural directors are defined as shareholders who reside within the Doyon/Tanana Chiefs Conference region but outside of the Fairbanks North Star Borough.
Currently, rural directors must hold 20 percent of the 13 board positions or a minimum of three seats.
At the 2022 Annual Meeting, at least two rural seats are required to be elected because continuing directors hold one of the three required rural seats. However, Doyon’s board can have a higher number of rural directors.
For more information contact the Communications Department at
907-459-2124, 1-888-478-4755. ext. 2124, or email@example.com